Privacy Notice

ECOLOG Ltd., (“ECOLOG” or “we”), is committed to comply with applicable personal data protection laws in countries where ECOLOG operates and ensure that it treats personal data in a lawful, fair and transparent manner.

What is the purpose of this document?

ECOLOG Ltd. (“ECOLOG” or “we”), takes your privacy seriously and is committed to protecting your personal information when visiting our website. This privacy notice applies to all visitors of our website. This privacy notice describes how we collect and use personal data about you when you use our website, in accordance with the EU General Data Protection Regulation (“GDPR”).

This website ( is owned and operated by ECOLOG and the data controller of your personal data is ECOLOG Ltd. This means that ECOLOG Ltd is responsible for deciding how we hold and use personal data about you. We are required under data protection legislation to notify you of how we collect and use personal data about you as well as other information contained in this privacy notice.

This notice does not form part of any contract to provide services. We may update this notice from time to time.

Please note that our website and other digital platforms may contain links to third party websites / digital platforms which are provided for your convenience. We are only responsible for the privacy practices and security of our own digital platforms. We recommend that you check the privacy and security policies and procedures of each and every website / digital platform that you visit.

Data protection principles

In compliance with applicable data protection laws, ECOLOG commits that the personal data we hold about you must be:

  1. Used lawfully, fairly and in a transparent way;
  2. Collected only for valid purposes, clearly explained to you and not used in any way that is incompatible with those purposes;
  3. Relevant to the purposes we have told you about and limited only to those purposes;
  4. Accurate and kept up to date to the best of our knowledge (you are required to inform us of changes to your personal data to ensure our records are up to date);
  5. Kept only as long as necessary for the purposes we have told you about;
  6. Kept securely; and
  7. Shared with third parties only as required and relevant to the purposes we have informed you of. When shared with third parties, we will make reasonable efforts to ensure such third parties comply with GDPR.

The type of information we hold about you

Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity data includes first name, last name, title, company name and position.
  • Contact data includes email address, physical address and telephone numbers.
  • Technical data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
  • Usage data includes information about how you use our website.
  • Marketing and communications data includes your preferences in receiving alerts from us.


In common with many other website operators, we use standard technology called ‘cookies’ on our website. Cookies are small pieces of information that are stored by your browser on your computer’s hard drive and they are used to record how you navigate this website on each visit.

For further, more detailed information on how we use cookies, please refer to our Cookie Policy which you can read here.

How is your personal data collected?

We use different methods to collect data from and about you including through:

  • Direct interactions. You may give us your Identity and Contact Data by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you contact us or subscribe to our alerts
  • Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies.

Purposes for which we will use your personal data and legal basis for processing

We will only process your personal data when and to the extent that the law allows us to. In broad terms, we use your data for the following purposes:

  • To better understand how people use our website to enable us to create better content and more relevant communications;
  • Provide you with information you have requested from us;
  • To share industry news and information with you; and
  • To communicate with you in general.

The above categories of information are necessary (a) for our legitimate interests (for running our business, provision of administration and IT services, network security, define types of customers for our services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy) and (b) to comply with a legal obligation.

If you fail to provide personal data

If you fail to provide certain information when requested, or unprompted when it has changed, we may not be able to fulfil the above purposes.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so and, if required, we will request your consent prior to doing so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where and to the extent this is required or permitted by law.

Data sharing

We may have to share your data with third-party service providers, other third parties and authorities, to the extent permitted by law and on a need to know basis.

Who has access to your personal data?

We do not sell your personal information to third party companies. We transfer personal data to the following categories of recipients:

  • Companies who we appoint under contract to host our services
  • Companies or individuals who we appoint to provide services to us which include processing personal data
  • Actual or potential business partners who need access to personal data to evaluate or carry out a business relationship or to conclude a transaction with us

Data security

We have put in place appropriate security measures to prevent your personal data from being lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data retention

How long will we use your information for?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for. To determine the appropriate retention period for personal data, we consider the applicable legal requirements and the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means.

In some circumstances we may anonymise your personal data so that it can no longer be associated with you, in which case we may use such information without further notice to you.

Your rights in connection with personal data

You have the right to:

  • Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you.
  • Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
  • Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.
  • Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal data to another party.

If you want to review, verify, correct or, under certain circumstances as provided by law request erasure of your personal data, object to the processing of your personal data, or request that we transfer a copy of your personal data to another party, please contact us at

Contacting us

If you have any questions about anything in this Privacy notice, please contact us at

You can also contact the Information Commissioner’s Office using their online form:

Changes to this privacy notice

We aim to meet high standards and so our policies and procedures are constantly under review. From time to time we may change this privacy notice. Accordingly, we recommend that you check this page periodically in order to review the latest version.